trucker bookkeeping

Because the IRS sees semi-trucks as qualified nonpersonal use vehicles, you must deduct your actual auto costs instead of using the standard mileage method. Keep records of each purchase’s amount, date, location, and business purpose. All businesses need to keep track of their expenses, but it’s more challenging in some industries than others. Unfortunately, trucking is a business that requires you to be particularly diligent in your record keeping.

  • Every business owner knows the stress of not knowing how much money their business is making.
  • TruckingOffice PRO will let you enter your receipts with just a picture taken by your smartphone.
  • Whether you have questions about apportioned registration, bookkeeping services or where to purchase straps, The Trucker’s Bookkeeper is an industry expert waiting to serve you.
  • As an authorized Service Provider, we are in position to handle your back office needs.
  • There’s no software to download and your data is always available to you.

Pro-Ledger Online Bookkeeping is much easier than and less time-consuming than QuickBooks. QuickBooks requires accounting knowledge and extensive set up with a chart of accounts. Pro-Ledger Online Bookkeeping requires no accounting knowledge and there is no software to set up. We only give you what you need to run and manage your business — no feature bloat here. Think of it this way, Trucker Bookkeepers are sort of like gatekeepers to a financial warehouse. Financial information is maintained weekly, monthly, quarterly and yearly. As bookkeepers, we consistently gather reliable data through the year in the most efficient and effective manner.

Trucking Bookkeeping

Or forward a receipt to your designated Shoeboxed email address. Access all these features from your computer or mobile device, so you’re ready for anything on and truckers bookkeeping service off the road. Fit Small Business content and reviews are editorially independent. Track all of your debits using an accounting system that you regularly monitor.

What are the best practices when it comes to bookkeeping for truckers?

Keep an online copy of your bills2. Learn about tax deductibles you could be missing out on3. Organize your receipts4. Get a business credit card/bank account5. Update your books daily

Research credit cards and find one with a low-interest rate that doesn’t have an annual fee and, ideally, a generous rewards plan. Pay the balance in full every month to ensure you aren’t racking up additional business debt. Having a credit card for operating expenses is another way to make recordkeeping easy since you can often separate charges into categories (gas, food, maintenance, etc.).


Our bookkeeping service is tailored specifically for owner-operators and truck drivers to help by keeping track of income and expenses on a monthly and annual basis. Using this service can help you plan more efficiently and ensure tax deductions are made correctly so you won’t have to pay unnecessary taxes at year-end. Overall, there’s no single accounting or trucking management software that can cover all the various needs of truck drivers and fleet managers. For instance, if you need powerful accounting software with comprehensive trucking-specific features, you can integrate your QuickBooks Online account with TruckingOffice. It also has an outstanding mobile app that can be used to send invoices and scan receipts while on the road. We have been providing bookkeeping and income tax services for truckers and the trucking industry for over twenty five years and we’ve prepared thousands of trucker tax returns.

trucker bookkeeping

With truckers filing taxes quarterly, it’s helpful to make sure your books are tidy and updated at all times. Doing so will help you save time and money, making it a solid baseline for accounting as a truck driver. Do you want to start your own bookkeeping business for Trucker’s? If you want to capitalize on a booming industry and build a business in the trucking industry, it’s important to have the tools and resources you need to succeed. I understand that you want your business streamlined and successful. I can help you make smart decisions that will make your life easier and increase your profits in the long run.

Trucking accounting, payroll & tax compliance in Milwaukee & Madison

The trucking industry is large and it has lots of growth opportunities. Many businesses are looking to expand, but they need professional assistance with bookkeeping to do that. That’s where bookkeepers like me who know the industry (like me and the people I’ve coached) come in to help. You want to be able to deduct as many legitimate costs as possible. Keep an envelope in your truck for collecting receipts, or use the dedicated folders on your computer or in a cloud for e-receipts. Use the folders for your monthly profit-and-loss statements and accurate quarterly tax estimates.

  • In these days with electronic payments, it’s nice to get paid quicker than back in the days of physical invoices and mailed checks.
  • Nowadays, there are plenty of apps that you can use to tag and catalog your receipts.
  • The last thing you want is to end up paying a business expense out of your own pocket.
  • Doing so will help you save time and money, making it a solid baseline for accounting as a truck driver.

Though bookkeeping is a catch-all term for a range of different processes, here are 11 basic bookkeeping tips for truckers. Bookkeeping is one of the oldest processes of social society with almost every recorded form of human civilization having some type of number-based records. Bookkeeping is essentially the act of recording financial transactions in an organized manner.